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Administrative Assistant - Global Advisory

New York, New York 10011

Post Date: 10/23/2017 Job ID: 1892 Industry: Other Area(s)

Overview of Role

The Administrative Assistant/Project Coordinator will provide comprehensive support to Analysts and Associates in the Global Advisory Division. The ideal candidate will have strong communication skills, interpersonal skills, and excellent organizational skills. The candidate will also work with minimal supervision to coordinate small projects from beginning to end, which may include breaking down tasks and setting goals/time lines to identify potential issues; creating/maintaining a project timeline and delegating tasks to others to ensure project completion.

  • Process banker expense reports using Concur
  • Administrative duties such as scheduling meetings, coordinating domestic and international travel
  • arrangements, hotel reservations, booking corporate cars, and dining arrangements
  • Meeting coordination, which includes booking conference rooms, organizing catering services and
  • audio visual, printing meeting material and requesting security passes
  • Team player with interpersonal skills and demonstrated creativity skills
  • Ability to develop strong relationships with key stakeholders across functional areas
  • Provide floater coverage for administrative staff for vacation and other absences
  • Assist with new hire onboarding for coverage area
  • Organize office space for visiting employees from regional offices
  • Assist with special projects, as needed
  • Develop streamline reporting for select internal processes
  • Perform research and other administrative tasks

Education and Qualifications
  • Bachelor’ s Degree, preferred

Experience, Skills and Competencies Required
  • Prior experience in finance, accounting, and/or travel service preferred
  • Strong computer skills with excellent working knowledge of Microsoft Office
  • Ability to communicate effectively with others and work well in a fast-paced team environment
  • Ability to work under pressure and multi-task
  • Proactive attitude and self-starter

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